Be more productive with a systemised business

Be more productive with a systemised business

 

 

 

 

 

 

 

 

As a business owner, MD or CEO, you want your business to be productive. And that productivity stems from your operational processes being as efficient as possible

But many businesses are let down by their current operational systems, with poor documentation of tasks, outdated software and processes that have grown organically over time without any overriding thought for how they work as a wider system.

To get the most from your business, you need to systemise!

How to systemise your business

The starting point for any process efficiency drive is to carry out a process audit.

Sit down with your management team and work through every operational, logistical and financial process in the business – with the aim of explaining exactly how the company works.

To make this review work effectively for you:

  • List the key processes in the business – creating a complete operational overview
  • Document each task in every key process – and systematically explain how it works
  • Assign roles and responsibilities – so it’s clear who does what, and when
  • Collate everything into an operational document – providing a system to work from
  • Use tech to enhance your system – by replicating your processes in software

Talk to us about systemising your processes

Working closely with your Accountant is a critical part of this process, helping you to audit your business model, highlight potential efficiencies and advise on the best software tools for the job.

If you are looking to improve the overall productivity of your business, we will review, enhance and digitise your processes and systems to help you drive that goal.

Get in touch to start systemising your business today with GoFi8ure.

How having cloud accounting software can help your business

How having cloud accounting software can help your business

For those who are not very familiar with the concept, the cloud might seem like a scary, ambiguous place where information disappears. In reality, it is anything but that. Cloud computing has a massive array of benefits when it comes to the business world.

With the new Financial Year just around the corner, now is the time to start looking into how your current accounting system or software fits into your 2018 goals and business growth strategy. Getting organised now will help you manage the books faster and more efficiently than ever before.

To sum it up: cloud computing is a way for people and companies to access digital resources (files, music, photos, software, social media, etc.) over the internet. These resources are not stored on your personal or company hard drive. Instead, they are stored on the premises of a cloud computing company.

When it comes to how cloud computing can impact your business, the benefits are abundant. Here are some reasons why you may want to jump on board.  

• Multiple user access: Financial data is available to anyone with login credentials. The company accountant can access the books from their home or office and play a bigger role in the financials of the business.

• Data entry: Cloud accounting software connects to your bank account and other cloud based software. This allows data to automatically flow between the systems, removing the need for as much manual entry.

• Transferring data: You almost never need to transfer data out of the cloud since it is housed in a single location and can be accessed directly through the internet.

• Protecting data: Because the information is not stored locally, there is no risk of losing data in the event of a computer failure.

• Software update: The great thing about the cloud is the updates take place automatically. You always have the most recent version of the software, without being forced to pay extra or go through another installation process.

• Insights: Cloud computing gives business owners’ access to real-time data. This big data can help inform business decisions with real time information which will help you to grow your company in a more productive manner.

 

So what do you think? Do you have a better understanding of all the ins and outs of the cloud? And are you ready to use it for your business? If you are ready to move to the cloud get in touch – we are cloud integration specialists that can help make your transition to the cloud smooth and stress free.

 

4 Reasons Why You Can Benefit From Using Accounting Software

Whether you are starting up or already running a small business, you may avoid using software. This could be due to the cost, because you think it’s confusing, or you use an Accountant for tax and think software is unnecessary. But, what you may not know is accounting software can help you streamline your business and increase your bottom line. It helps ease the burden of financial administration, allowing you to focus on your business passion instead!

Here are the top 4 reasons why your business can benefit from accounting software.

1. Keep your Finger on the Pulse of your Business
How often do you review your financial information? By only looking at your financial information once a month or at GST time, you could miss seeing valuable information in a timely manner which may affect your business decisions.

2. Bring your Business to the Next Level
Are you still generating quotes using Microsoft Word templates? With accounting software you can create and send professional looking quotes to potential customers and when accepted convert the quote to an invoice then match the payment to the related invoice when payment arrives. This eliminates replicating data entry and reduces admin time.

3. Have Accurate Records for Tax Preparation
At tax time do you find yourself looking for your shoe-box full of receipts, trying to remember which expenses were business related? By keeping your records within an accounting system the end of year process can be less of a burden. You capture the correct information throughout the year and eliminate the need for the accountant to have to enter your data records into their tax system.

4. Control your Cash flow
Do you know how much money you can expect and what bills you will have to pay over the next 30 to 90 days? Every business needs to know what is coming in versus what is going out. Accounting software can provide you with cashflow reports, budgets and up to date profit and loss reports to ensure you can manage one of your businesses most valuable assets – cash!

Would you like to find out how GoFi8ure can help move your accounts onto life changing accounting software? Email us on enquiries@gofi8ure.co.nz or call us on 0800 463 488 for your complimentary assessment today.